Preparing manual invoices for print and digital media whenever necessary after checking the Release order copy or deal copies after taking approvals from management.
Ensure having sufficient knowledge of customer payment policies & procedures in order to address and resolve disputed payments and avoid re-occurrences.
Responsible to handle a region for collections & ensures achievement of location targets set by the organization.
Preparing ageing report of outstanding balances including the amount, sales return, maturity time, other if applicable to the Senior Sales Accounts Manager
Coordinate with clients for collections and handle their grievances.
Preparing & circulating collection status report on a monthly basis & provide timely feedback to the management regarding the payment delays to facilitate pro-active decision-making.
Visiting at client side/agency (outbound calls) in case of any issues related to high value advertisements which are not able to handle through normal channels.
Coordinating with Sales or Scheduling department on resolution and follows up the booking of adjustments (prepare credit notes according to Rate Contract)
Maintain and update accurate customer data (Payable contact details) in companys database to facilitate collection activities.
Coordinating with Legal teams/audit teams wherever necessary.
Tracking an ageing report of invoices raised to clients .
Processing invoices after verifying the rates mentioned in the Release Orders received from agencies with the channel rate card & ensuring all the invoices raised on time.
Sending collection letters & emails to all the agencies/clients with past due invoices according to the bucket in which they falls.
Interacting with client & agency to resolve Issues & queries for invoice billing details.
Coordination of internal and statutory audit.
Resolve billing disputes with clients or other departments amicably and in a fair and equitable manner.
Maintaining an ageing report of all kinds of invoice raised & the payments received against each invoice.
Interacting with Client & vendors directly to resolve Issues & queries for invoice billing details.
Preparing invoices & keeping the track record of regular invoicing (ITS) & follow up for its payments.
Ensuring all Invoices raise on time and collections are also done on time.
Preparing an MIS report for Salary Vs Revenue on monthly & on yearly basis.
Keeping track record and follow up for all agreements related to clients and maintaining the soft as well as hard copies of the same.
Day to day coordination with HR/Staffing department pertaining to head count updating, new joiners list etc.
Maintaining Vendor Tracking System (VTS) to ensure timely processing of vendor invoice and payment to vendor.
Reconciliation of accounts related to clients with that of our books month wise & on yearly basis.
Matching invoices with purchase orders/time sheets & processing payments to vendor.
Maintain tracking of invoices as per outstanding dates and payment made & received.
Preparing credit notes
Ensure the confidentiality and security of all financial documents.
Follow up for Background check report of newly joined resources working with our clients for billing purpose.
Follow up for Purchase orders/SOW/Time sheet of employees joined with our clients on monthly basis.
Performing other duties as per the requirement of the Senior Manager/Management.
Salary: INR 2,75,000 - 4,75,000 P.A. Best in the industry
Employment Type:Permanent Job, Full Time
Desired Candidate Profile
IDC TECHNOLOGIES SOLUTIONS INDIA PVT LIMITED
C 22/26 , sector 57
5 DAYS a week .
Contact Company:IDC TECHNOLOGIES SOLUTIONS INDIA PVT LIMITED